In the fast-moving world of healthcare, staying organized is not just helpful—it’s essential. That’s why VandyWorks has become such an important tool for the staff at Vanderbilt University Medical Center. With over 19,000 employees relying on it, this simple, web-based platform helps staff manage their schedules, reduce stress, and keep things running smoothly.
Whether you’re a nurse trying to check your next shift or a manager planning team coverage, VandyWorks is there to help. It was created to solve real problems like burnout, missed shifts, and confusion in scheduling. Instead of relying on paper schedules or endless calls and emails, everything can now be done in one place.
If you’re new to VandyWorks or just want to learn how to use it better, this article is here to guide you. Let’s dive in and explore how it works, how to log in, and how it can make your workday easier.
What Is VandyWorks?
VandyWorks is a scheduling and staffing system made just for the employees of Vanderbilt University Medical Center, also known as VUMC. It was first created back in 2006 by the Clinical Workforce Committee, a team that wanted to make shift scheduling easier and less stressful for healthcare staff. Since then, it has grown into one of the most important tools used every day by thousands of people at VUMC.
This system was developed by a Canadian software company called Workbrain, which worked closely with healthcare professionals and tech experts to build something simple and useful. What makes VandyWorks stand out is its clear layout and helpful features that anyone can learn to use, no matter their tech experience.
In 2024, VandyWorks was upgraded and became part of a more powerful system called Infor Workforce Management (WFM). This new version made it even better with faster access, stronger security, and tools that help users plan better. But at its core, it still serves the same purpose—to make staffing and scheduling easier and smarter.
VandyWorks Login Guide
If you’re ready to check your schedule or request time off, you’ll need to know how to log in to VandyWorks. The process is simple and only takes a minute. All you need is your VUMC username and password, and you can access the system from any device that has internet.
To get started, go to the new login page at https://WFM.app.vumc.org. This is where you’ll now find the updated VandyWorks system under the Infor WFM platform. Once you’re there, enter your login details, and you’ll be taken to your personal dashboard.
The login process also includes extra security with Single Sign-On (SSO) and Multi-Factor Authentication (MFA). This means you might have to enter a special code sent to your phone or email to keep everything safe. If you ever forget your password or run into login issues, VUMC’s helpdesk is ready to assist you.
Key Features Of VandyWorks
Once you log in, you’ll find a lot of helpful features designed to make your work life easier. One of the most popular tools is self-scheduling. This lets you pick the shifts you want to work based on your availability. It gives you more control and helps you plan your time better.
Another helpful feature is the time-off request tool. Instead of filling out forms or asking your manager in person, you can just send your request through the system. Managers can approve or decline it quickly, and you’ll get notified right away, which saves time and avoids confusion.
The platform also includes shift trading, so if something comes up and you need to switch shifts, you can do that easily with a co-worker. You’ll also see real-time updates on your schedule, so you’re always in the loop. With tools like messaging and alerts, communication between staff and teams is much smoother.
Benefits Of Using VandyWorks
Using VandyWorks is not just about making schedules. It actually helps reduce stress, saves time, and improves patient care. For example, when nurses can choose their shifts and get real-time updates, they’re more rested and focused, which leads to better results for patients.
For managers, the platform helps with planning and tracking staff coverage. It’s easier to see who is working, who is available, and where help is needed. This reduces last-minute surprises and makes the workplace more stable and organized.
VandyWorks also helps employees enjoy better work-life balance. Since it’s web-based and mobile-friendly, staff can check their schedules from anywhere. That flexibility makes it easier to plan personal time without missing important updates or requests.
The Transition To Infor Workforce Management
In April 2024, VandyWorks became part of Infor Workforce Management (WFM). This change was made to make the system faster, safer, and easier to use. It’s still the same helpful scheduling tool, but now it works better and offers even more support.
The transition included several improvements. First, the system became cloud-based, meaning it’s more stable and accessible from anywhere. Second, it added stronger security features like SSO and MFA to keep employee information safe. And third, it was updated to work better on mobile devices, so you can use it on the go.
If you’re used to the older version of VandyWorks, you’ll notice some changes, but the overall experience is still easy and familiar. The new platform still focuses on helping you manage your time, stay connected with your team, and keep up with your shifts.
Troubleshooting VandyWorks Issues
Sometimes, even the best tools have problems. If you’re trying to log in and it’s not working, don’t worry—help is available. The most common problems include forgotten passwords, login errors, or slow loading pages.
The first thing you can do is make sure your internet is working and that you’re using the correct link: https://WFM.app.vumc.org. If the page isn’t loading, try clearing your browser cache or restarting your device. These simple steps often solve the issue quickly.
If the problem continues, it’s best to reach out to the VUMC IT support team. They’ll ask you for a few details, like any error messages you saw or what steps you took before the problem happened. The support team is there to help, so don’t hesitate to contact them when you need it.
What Staff Say About VandyWorks
Many people who use VandyWorks every day say it’s a big improvement over older systems. Staff often mention how easy it is to use and how it helps them feel more in control of their schedules. Nurses especially like the self-scheduling feature because it gives them more flexibility.
Some employees shared that they used to worry about missed shifts or not knowing their schedule in time. Now, with automatic updates and alerts, those worries are gone. It’s easier to plan time with family, rest properly, and avoid burnout.
Managers also find the system helpful. They can plan coverage, respond to requests, and fix problems faster. Overall, the feedback shows that VandyWorks has improved communication and made staffing less stressful for everyone involved.
Tips And Tricks To Use VandyWorks Better
Once you’ve learned the basics, there are a few things you can do to make your VandyWorks experience even better. One simple tip is to set notifications on your phone or email so you never miss a shift change or request update.
Another helpful idea is to update your availability regularly. If you keep your schedule current, you’re more likely to get the shifts that work best for you. It also helps managers plan ahead and avoid scheduling mistakes.
If you’re not sure how to use a feature, don’t be afraid to explore the system or check out VUMC’s training videos. Talking to coworkers who use the platform often can also give you helpful ideas. The more you use VandyWorks, the easier it gets.
How VandyWorks Supports Workforce Management
Behind the scenes, VandyWorks does a lot to support better workforce management. It helps managers track who is working when, where extra staff might be needed, and how to fill gaps before they become problems. This makes the whole system run more smoothly.
With real-time data and scheduling tools, managers can avoid overworking staff or running short during busy times. It helps keep teams balanced, which is good for both employees and patients. Better planning also leads to better outcomes in care.
By combining scheduling, communication, and reporting, VandyWorks has become more than just a calendar. It’s a full support system that helps VUMC make smarter decisions, improve teamwork, and build a stronger workplace.
What’s Next For VandyWorks
Even though VandyWorks is already powerful, there’s more to come. The team behind the system is working on adding AI-powered tools that can predict scheduling needs and suggest the best shift combinations. These features will make the process even faster and smarter.
There are also plans to improve the mobile experience and add more personalized options for users. This means staff will have more control and get tools that match their exact needs. Everything is moving toward a more flexible and user-friendly future.
As the healthcare world continues to change, VandyWorks is keeping up. It’s always being updated based on staff feedback and industry trends, which helps VUMC stay ahead in workforce management.
Bottom-Line
VandyWorks has become one of the most important tools at Vanderbilt University Medical Center. From scheduling shifts and requesting time off to trading shifts and receiving real-time updates, it has made life easier for thousands of employees.
The recent move to Infor Workforce Management has made it even better, with stronger security, mobile access, and smarter tools. Whether you’re new to the platform or have been using it for years, there’s always something new to learn and explore.
We hope you find this article helpful and that it makes using VandyWorks even easier. With the right tools and knowledge, managing your schedule can be one less thing to worry about in your busy healthcare role.
(FAQs)
Can You Really Get Fired for Not Using VandyWorks Correctly?
Yes—ignoring updates, missing shifts, or failing to follow VUMC’s scheduling policies through VandyWorks can lead to disciplinary action. It’s more than just a tool—it’s part of your job expectations.
Is VandyWorks Watching How Often You Log In?
Surprisingly, yes. Managers can see login activity, shift changes, and response times. It helps track engagement and spot scheduling issues before they cause problems.
Did You Know VandyWorks Could Save a Life?
It’s true. By reducing nurse fatigue and preventing understaffed shifts, VandyWorks helps avoid medical errors—which directly impacts patient safety and care quality.
Can You Access VandyWorks from Home in Your Pajamas?
Absolutely. The system is fully web-based and mobile-friendly, so you can check your schedule or request time off from your couch, anytime.
Will VandyWorks Automatically Block You from Overworking?
Yes. It’s built to flag and stop overscheduling that breaks labor rules or VUMC policy, helping prevent burnout before it starts.
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